Document Actions
Email Standard Signature (Outlook)
Instructions on Adding and Updating Your Outlook Email Signature
Adding or Updating your Outlook Email Signature
1. Use the link below to download your auto-signature. Save this to your My Document Folder.
2. If you're using webmail, you must use a plain text version of the signature. Please download the following.
2. Open Outlook:
3. From the menu select Tools and then Options:
4. Select the Mail Format tab. In the "Compose in this message format" box choose HTML or Plain Text depending on the template you downloaded. Then click on the Signatures button:
5. Click on the New button:
6. In field 1, enter the name of your signature (such as, HTML or Plain Text). In field 2, select “Use this file as a template” and then click the Browse button:
7. Browse to your Desktop and choose either the HTML or PLAIN TEXT your previously downloaded and click Select:
8. Make the necessary changes to the signature to reflect: your name; your title; your state in the logo; phone & fax numbers; delete the web site addresses that do not apply to you; and your address. Click Finish:
9. Select your new signature from the Signature field in the Create Signature window. Then click OK:
10. In the Signature area, in the drop-down menu for "Signature for new messages", select your new signature. Then click OK:
